So ^P is another way to display the paragraph mark. You’ll find the caret at the top of your keyboard above the number 6 key. Now if you do this on a regular basis, the other way to create this is with the caret symbol (^) and the letter P. To clean up our documents, we often want to find where the paragraph mark occurs and replace it either with a space or nothing if there already is a space in place. Here you’ll see any number of different symbols and characters that you can find and replace including the Paragraph Mark. To remove hard returns from a text file, pick the Special option. This gives you the option to be able to refine how you find and replace. From the Find and Replace dialog box, pick More. But there’s more to this feature than simply looking for text and replacing it with something else. You’ve probably used these before to find text, perhaps punctuation, and replace it with something else. You can also use the following keyboard shortcuts: To begin, you’ll locate the Find and Replace commands on the right-hand side of the Home tab. Review and edit your document as needed to finish the clean up of your file.If you created placeholders for the paragraph marks you want to keep, reverse the steps you used for Step 3 to put back the paragraph marks you want to retain in the document.Depending on your document, replace the paragraph marks with a space or nothing at all. Choose Paragraph Mark from the options under Special. Find and replace remaining hard returns using the More > Special from the Find and Replace dialog box.As needed, replace multiple hard returns you want to keep with a placeholder.Save the original document with a new name.The basic process to remove hard returns or paragraph marks as detailed below is: And that is to use the Find and Replace commands. However, there is a much easier approach to remove hard returns. If True then the search was successful if False, then there was nothing found (and, therefore, nothing to change).Although it can be quite a time-consuming process, we could manually edit the text to delete the extra hard returns, add a space, or punctuation if necessary, and continue cleaning up the document in this way. This property reflects the status of the latest Find operation. Note that is used as a "flag" for the While loop. If you simply replaced the sequential paragraph marks with a single paragraph mark, it is possible that you may not have the formatting exactly as you want when the replacing is finished. For instance, if the two sequential paragraph marks use different formatting from each other, the formatting of the first paragraph mark remains unchanged. The reason this approach is taken is because it leaves the formatting correct on the remaining paragraph mark. Then the second part of the macro kicks in-using the -property to delete the second of the two sequential paragraph marks. The macro doesn't replace the sequential paragraph marks it simply finds them. The first part-which relies on the Selection.Find method-uses Word's built-in find and replace capabilities to find all instances of two paragraph marks in sequence.
Selection.MoveLeft Unit:=wdCharacter, Count:=2 Selection.MoveRight Unit:=wdCharacter, Count:=1 When it is completed, there should not be even two paragraph marks in a row in your document. It removes extra paragraph marks from a document. If you find yourself in this situation, you may find this macro of interest. This process of manually removing extra paragraph marks can be very time consuming. This is particularly true if you are working with an ASCII file or a file that may have originally been formatted with another word processor. There may be times when you are working with a document when you have a need to remove extra paragraph marks.